Board of Directors’ meeting minutes
Directors
present: John Boes,
Tom Vance, Frank Wolf, Tyler Merren, Sue Fluri and
Sherry Gordon
Chair Boes called the meeting to order. Minutes from the June 2009 Board meeting were
approved in content; although we could not vote to approve those minutes since
a quorum was not present at this meeting.
It was
noted that a cash statement had been received by all Board members from our
treasurer.
Boes
noted he had received a correspondence from the Irving S. Gilmore folks,
indicating that they had received our grant application. Their Board will act on it at their meeting
on November 17. Boes
also noted he had received notification from the Michigan Braille Transcriber’s
Fund (MBTF); they have received our grant application. We hope to hear something from them by
October 2009. Wolf noted we had applied
for $10,000 from Gilmore; last year we had received $11,175 from Gilmore. The amount over $10,000 was obtained from our
matching grant which Gilmore provided.
We have requested $12,000 from the MBTF; in the past, we have received
some money from the MBTF but have never formally submitted a grant
request. We also submitted a $6000
request from the Upjohn Foundation. Last
year we had also received about $6800 from the Ann Arbor Track Club. In addition, approximately $800 came as
personal donations from Track Club members.
Wolf had spoken with Hal Wolf—who indicated this year a possible
donation of $4000.
Wolf indicated
that for last year, Hulsebus had indicated MBAA had about $24,000 from grants,
$4000 from participant entry fees, $6000 from contributions and $9 from bank
interest—for a total of approximately $34,000.
Expenses for last year were $15,700 for goalball; SEC was $28,600;
bowling $2800 plus $372 for administration costs. Wolf explained that MBAA is on an accrual
basis—which means you “book” the money when you receive it or when you spend
it. A larger organization would, most likely,
try to time when certain money comes in.
For example, the SEC facilities’ costs were received in July; even
though the SEC took place last fiscal year.
Discussion
was held regarding the “Fund 24” account at WMU. This account is very important in that the
annual $2000 from the Low Incidence Outreach (LIO) program is sent to the Fund
24 account. This $2000 is intended to be
used to off-set expenses related to the SEC.
For some reason, the $2000 for the 2008 SEC came into the Fund 24
account this year after the SEC expenses were paid by the MBAA. Question was raised as to whether this money
should be designated for the 2010 SEC or how this late influx of funds should
be handled.
Wolf noted
that for the 2010 proposed budget which had been submitted with our grant
proposals, he put $16,900 for the SEC; $14,000 for goalball; $3000 for adult
bowling; $300 for individual athlete; and $450 for administration costs.
Boes
asked if it would make sense that since WMU is so slow in invoicing us for SEC
facilities’ costs that it might make more sense for us to have our fiscal year
begin in January. Wolf noted that he
felt that may not be a good idea since if our fiscal year began in January, that would be right in the middle of goalball and
bowling seasons. Gordon noted that having
the fiscal year begin in January would actually be fine as far as goalball and
bowling are concerned since the first possible goalball tournament is the end
of January and the first bowling tournament is in March. If we were to consider changing our fiscal
year, this may also effect the grants we apply
for. Since we do not have a quorum
present, we really need to wait until a quorum is present to discuss this topic
any further.
Vance
reported he has not yet completed the MBAA Annual Report. Since the school year is now in progress,
Vance indicated he will try to get the Annual Report done within the next few
weeks. Merren indicated he would try to
obtain some goalball team pictures of the men’s and women’s teams since
Boes
asked Wolf if he were interested in remaining on the MBAA Board—since his term
expires in September 2009. Wolf
indicated this would probably be his last year on the MBAA Board. Wolf indicated he would like to have someone
else take the responsibility for submitting the grant requests and he is
willing to show that person what needs to be done. Vance also indicated this would probably need
to be his last year on the Board; his work schedule is increasing; Vance
indicated he would work to find someone to replace his position on the
Board.
Boes also
suggested that we consider what we might like to do to honor Sue Ponchillia for
all the years of work and dedication she has put into the MBAA and all of its
activities. Sue will be retiring from
WMU in December 2009.
As far as
MBAA Board members whose terms were expiring, Boes
indicated the following members: Boes, Hulsebus, Fluri and Merren
were included. We need to have a quorum
present to vote on this issue; therefore we will plan to vote on this at our
October 2009 meeting.
Fluri
noted that in July, Kayak for Light was held in
Vance
indicated he would again contact the Portage Lions Club. They had originally indicated they would
donate $200 to the MBAA for the SEC. We
had never received this donation. Boes asked Vance to inquire as to whether there might be a
Portage Lions Club member who might be interested in serving on our MBAA Board. Vance suggested that if we did receive a
grant from the MBTF—we might look into getting some endorsement from
Gordon
brought up a discussion which Wolf had with her earlier this summer—regarding
the possibility of handling goalball funding similar to what the bowlers
do. Wolf indicated a possible concern
was that when the goalball athletes had sold t-shirts as a fund raiser for the
Kazoo goalball tournament, sales tax technically should be collected on these
sales. If there were a separate goalball
account then MBAA would not need to be concerned and could separate MBAA from
the sales tax issue. Similarly if the
MBAA wrote a check to the SEC committee then it would become the SEC
committee’s responsibility to document how they used this money. Boes suggested to talk further about this in October.
Our next
MBAA Board meeting is scheduled for Wednesday, October 14 at
Respectfully
submitted,