Board of Directors’ meeting minutes
Directors
present: John Boes,
Mary Lou Brooks, Gerald Rickert, Frank Wolf, Tom
Coyne, Sue Fluri, Scott Ford (by telephone), Tom
Vance and Sherry Gordon
Boes
called the meeting to order. Noted at the beginning of the meeting—when January 2010 meeting
minutes were discussed—was that we did not yet have a quorum.
Treasurer’s report. Hulsebus had
distributed the treasurer’s report by e-mail.
No questions were raised at this time.
Fluri and
Ford joined the meeting; therefore we now had a quorum.
Gordon
presented a funding request for the
Since we
now had a quorum present, we went back to the approval of January’s
minutes. January 2010’s minutes were
approved unanimously. Treasurer’s
report, as of
Rickert
presented a funding request for the
Boes
indicated that Hulsebus does have a list of those requirements from MBTF;
Gordon will ask Hulsebus to distribute those requirements to MBAA Board
members—for their information. Hulsebus
did share those requirements with Luke Patterson, goalball tournament
director—since it is planned to pay for the facilities rental out of MBTF
funds. Since Rickert
is requesting a cash advance for the Midwest Bowling tournament, MBTF funds
will not be requested for this. The
thought is that the remainder of the MBTF funds which are available will be
used toward SEC expenses. Wolf noted
that it would be good to utilize the MBTF money for more activities than just
SEC. We agreed that, at a minimum, the
MBTF folks should be provided pictures and information regarding all the
activities which MBAA sponsors—even if MBTF funds are not used for that
specific event.
Ford
indicated that earlier this week, he had requested the $200 cash advance from
MBAA—through Hulsebus. Apparently there
is some question as to whether this $200 amount had been approved by the MBAA
Board. Coyne could not find reference in
the January 2010 or December 2009 minutes to this funding
request/approval. Therefore the Board
voted again today and approved the $200 cash advance from MBAA for postage
costs, related to the SEC.
**Secretary’s
note: The following paragraph is in the
approved December 2009 Board minutes:
Ford
requested a portion of the SEC budget which will be used for postage and
mailing which needs to be done in January 2010.
Amount requested is $200. This
amount was approved unanimously by the Board.
Gordon
noted that although this funding request for $200 has been approved by the
Board, Hulsebus still needs to receive an actual request from Ford, as to when
this money is needed, who the check should be made out to, where the check
should be sent, etc. Boes
indicated he would follow up this discussion with an e-mail to Hulsebus—to
clarify and to make sure Hulsebus had the information he needed.
Coyne
brought up the WMU Fund 24 account, indicating this issue has not yet been
resolved. At our January 2010 Board
meeting Richard Long thought this issue had been resolved. It has not yet been resolved. Brooks indicated that in order for a Fund 24
account to be “active”—the balance in that account needs to be a positive
balance and that account needs to show activity—in terms of money going in and
money coming out. Brooks indicated she
will pursue setting up a meeting between Long, Paul Ponchillia, Jim Leja and Brooks, in order to discuss the Fund 24 account
and where we are at with that account and the Department of Blindness and Low
Vision Studies. We very much need that
account—not only for securing reasonably priced facility rentals; also so the
SEC is able to receive the $2000 funds from the Low Incidence Outreach program.
Wolf
reported that Betty McKain
who was director of grants and contracts at WMU, has agreed to join our MBAA
Board. Wolf has invited her to one of
our MBAA Board meetings—to meet everyone.
Her term will not actually begin until our September 2010 meeting. Wolf suggested we vote on Betty as a Board
member whenever we felt we should do so.
A motion was made, seconded and passed unanimously for Betty McKain to become an MBAA Board member, beginning September
2010 and serving for a 3 year term.
Congratulations, Betty and welcome to the MBAA Board!! Gordon will make sure McKain
receives our monthly Board minutes beginning immediately.
Wolf shared
that he has been in contact with Mark Daniels, a personal trainer at West Hills
Athletic Club. Wolf thought it a good
idea to expand our Board membership to include other folks outside of WMU. Wolf will continue his conversation with
Mark. If Mark decides he is not
interested, Wolf will look into approaching a different personal trainer to
possibly be on our MBAA Board. Another
thought might be a Lions’ Club member or a business
person from downtown. We need to go out
and “drum up” some interest. Our by-laws
indicate that as far as the number of Board members…we should have not less
than 9 and no more than 15 Board members.
Twelve members, on average, seemed to be a good number to aim for.
Annual report. Articles have been received from
Ford (SEC) and from Gordon (goalball and tandem biking). Wolf commented that the treasurer should put
some notes or comments in this report regarding financial documents. This would explain things like the SEC invoice
that was accidentally paid twice. Noted
also was that for bowling, goalball and for the SEC—reports should include how
many participants and volunteers were involved in activities. Rickert indicated
he would get his bowling report to Vance by this Friday.
Wolf
referenced a discussion we had at our September 2009 meeting, regarding dates
for our MBAA fiscal year. He feels the
current fiscal year—that being July 1 through June 30—is good. Wolf explained that by utilizing the fiscal
year we currently have, we receive the money in the same fiscal year that we
use that money; that is a good way to show expenditures on our books. These fiscal year dates also allow our
treasurer to get together all the financial records by the first of August so
these financial reports may be included in our grant requests.
Ford
indicated the SEC primary mailing has gone out to potential athletes; the
announcement is also posted to the LIO and to the professionals of visually
impaired list serves. There have already
been 8 applications, with a deadline date of February 19. SEC dates this year are May 9-15.
Rickert
reported on the state bowling tournament which will be held in
Coyne asked
about the USABA’s Hall of Fame nomination of Sue
Ponchillia. Gordon reported that for the
current 4 year time frame, nominations have already been submitted and
recipients have been chosen. The next
round of awards will not be given until 2011; we can certainly nominate Sue for
the next round of awards…which is definitely our plan.
Coyne
recommended that since this is Boes’ last meeting, he
made a motion that the MBAA Board commends Boes for
his many, many years of fantastic service to MBAA. Thanks so much,
Boes
asked Brooks if she has MBAA binders.
Brooks indicated she did have the binders. Boes wanted to make
sure someone had them. Boes also indicated that whomever the Board decides will be
the next Chair—he has a whole file of items, related to the history of MBAA
that he will pass along to that person. In
the meantime, Vance is our Acting Chair!
Gordon
announced that a thank you note from MPVI had been received. Back in January 2010, we had approved a
donation to them of $400.
Hal Wolf
from the Ann Arbor Track Club will again be the head of that group; therefore,
Ford indicated we will probably be getting more financial donations from that
group.
Meeting was
adjourned. Our next meeting will be held
on Wednesday, March 10 at
Respectfully
submitted,